GiftSync for Xero
GiftSync for Xero simplifies the reconciliation of online and offline donations by seamlessly syncing Virtuous with your accounting system. This allows you to track gifts effortlessly, reduce manual work and processing fees, and gain confidence in your financial accuracy through powerful reporting.
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All Nonprofits
Certified
Virtuous Academy Certified
Implementation Partner
Virtuous Academy Certified
Virtuous Implementer
About
Streamline gift tracking and reconciliation for all your donations.
GiftSync is a powerful tool that ensures accurate financial tracking by automatically syncing donation transaction data from Virtuous to your Xero accounting system. The solution processes contributions from diverse sources like Stripe payments, direct bank transfers, and cash, and generates corresponding journal entries for your Virtuous projects. With Stripe, it intelligently links gifts to settlement data, ensuring only settled transactions are passed to Xero, which simplifies your bank reconciliation.
Integration Diagrams
Data
Project & Gift Splits
Project & Gift Splits
Donors
Donors
Gift Data
Gift Data
Data
Accounting System - Invoices, Journals, Expenses
Accounting System - Invoices, Journals, Expenses
Stripe Settlement
Stripe Settlement
Bank Transactions
Bank Transactions
Features
Stripe Integration
- Accurately reconciles bank statements by connecting Stripe payments to their corresponding settlements.
- Only transfers settled gifts to your accounting system, minimising errors and maintaining clean financial data.
- Automatically allocates Stripe transaction costs to the correct Virtuous projects, ensuring precise fund distribution
Offline Donation Management (Bank Transfers, Cheques, Cash, EFT, EFTPOS)
- Effortlessly imports bank transaction data via CSV files, using customisable rules to quickly identify donors.
- Speeds up the process of matching recurring donations and improves Virtuous import tools, saving significant data entry time.
- Generates daily invoices and journal entries based on gift splits and Virtuous projects, simplifying your bookkeeping.
Change Handling
- Automatically detects and updates journals when a gift's projects or splits are modified.
- Creates new journal entries to reflect changes, whilst preserving the original records for audit purposes.
Reporting
- Tracks unsettled Stripe gifts and identifies missing settlements from Virtuous, guaranteeing no donation is missed.
- Offers comprehensive audit reports that can be filtered by date, gift ID, contact, and more, streamlining compliance and donor oversight.
System Compatibility
- Works with any donation platform that uses Stripe for payments, providing flexibility.
- Supports an unlimited number of user accounts, allowing your entire team to collaborate securely.
Images
Media
Resources
FAQ
GiftSync automatically links each donation to its Stripe settlement, ensuring your financial records match your bank statements. It only transfers settled gifts to your accounting system and includes Stripe's transaction fees, creating journal entries for proper fund allocation to Virtuous projects. Detailed reports are available to track settlements and journals by date, gift ID or donor.
An invoice is created for each Stripe settlement, which may occur more than once per day.
GiftSync simplifies the handling of manual payments like bank transfers, cheques and cash by allowing you to upload bank transaction data via CSV. It uses configurable rules and Virtuous data to identify donors and match recurring donations efficiently. This process saves time and automatically generates daily invoices and journal entries based on gift allocations within Virtuous.
Invoices are automatically generated daily after the bank transactions CSV is processed and gifts are imported into Virtuous. Each gift is listed as a separate line item on the invoice for complete transparency.
When a gift's project allocation changes, GiftSync first generates a new journal entry to return the funds to a default revenue account. It then creates another journal entry to correctly reallocate the funds to the new project.
For significant reallocations, such as a large donation being moved to a new project, GiftSync sends an email notification detailing the changes. It creates new journal entries on the day of the change to reflect the updated allocation whilst preserving the original records.
GiftSync maintains all existing records and creates new journal entries on the day of the change to reflect the updated allocation.
The GiftSync dashboard offers various reports, including:
- Unsettled Gifts Report: Lists Virtuous gifts that have not yet been settled by Stripe.
- Settled Gifts Report: Identifies Stripe settlements that do not have a corresponding gift in Virtuous.
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Audit Report: A detailed report of transactions and gifts that can be filtered by date, Virtuous Gift ID, Stripe Batch ID, contact names, and journal/invoice numbers.
Yes, GiftSync supports an unlimited number of user accounts, enabling your entire team to collaborate effortlessly.
The system is compatible with all donation platforms that utilise Stripe for payment processing.
In addition to the yearly subscription fee, GiftSync charges a fee proportional to the value of the donations processed. No other costs are incurred for features like user accounts or journal entries. For detailed pricing, please contact us directly.
Pricing
GiftSync for Virtuous Add-on
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Pricing scales by volume of transaction.
* The pricing here is for display purposes only. You should contact the partner for the most up to date and correct pricing information. We do not take any responsibility for this pricing information, which is provided by our partners. Pricing last updated: 16 Oct, 2025 12:00AM
Vertical
All Nonprofits
Certified
Virtuous Academy Certified
Implementation Partner
Virtuous Academy Certified
Virtuous Implementer
